Academic Suspension - Appeal for Early Readmission
Under certain circumstances, a student shall be provided the opportunity for a review of their academic suspension status in the event “extraordinary personal circumstances” contributed to the student’s academic deficiencies. An appeal of this nature is in accordance with Oklahoma State Regent Policy (OSRHE Policy & Procedures Manual 3.9.8, Paragraph C) and provides a student with an option to return to Oklahoma City Community College without having to sit out a 16-week semester. Students wishing to appeal his/her first academic suspension status at Oklahoma City Community College may do so by complying with the following procedure:
- The student must fill out the Suspension Appeal Form.
- The student must submit an appeal, in writing, to the Registrar explaining the extraordinary circumstances which might warrant reconsideration of suspension or cause for immediate readmission. The student’s extraordinary circumstances must fall within one of the six categories below as outlined in Oklahoma State Regent Policy:
- Death of Immediate Relative
- Serious Illness
- Severe Financial Distress
- Unexpected Substantial Family Obligations
- Personal Crisis
- Direct Significant Work Conflicts
- The student may submit supporting documentation to be included with the Suspension Appeal Form and written appeal. All forms must be turned in to the Registrar in the Records and Graduation Office.
- The Registrar will submit the Suspension Appeal Form, written appeal, supporting documentation, academic records, transcripts, and other pertinent institutional information to the Suspension Appeals Committee. The Committee will meet on a regular basis as determined by the quantity of appeals submitted and will consist of the following representatives:
- Registrar or his/her designee (Chair of the Committee & permanent representative)
- Academic Affairs Administrator (two-year term)
- Academic Advisor (two-year term)
- Student Representative (one-year term)
- The Committee will consider the appeal in its entirety and a judgment shall be made as to the appropriateness of “extraordinary circumstances” in relation to the readmission of the student. Any decision made to readmit shall be accompanied by recommendations for mandatory participation in support services, which include, but are not limited to, the following:
- Enrollment in pre-defined coursework.
- Academic advisement for the purpose of assessing and evaluating current academic difficulties.
- Regular meetings with a Student Success Advisor and/or the Registrar for motivational and tracking purposes.
- Reduction of the number of hours allowed for enrollment.
- Testing or retesting with recommended course placement.
- A student recommended for readmission by the Suspension Appeals Committee will be readmitted on probation and expected to meet all standards of that status. A student not meeting the specific probationary requirements will be placed on a second academic suspension and will not be allowed to re-enroll as a student at OCCC until such time as he/she has demonstrated academic ability by attending another institution while raising his/her retention/graduation GPA to appropriate retention standards (2.0).
Admission
Oklahoma City Community College provides educational opportunities for a diverse student population. To this end, the College has an open door admissions policy that makes its programs available to as many students as possible.
Enrollment
Students who have already been admitted to the College have two options for enrolling in courses:
Auditing a Course
Auditing gives students the opportunity to participate in a course without concern for credits or grades. Students can also re-take a course in which they have already earned credit. To audit a course, a student must meet all eligibility requirements for admission to the institution. A student may audit only those courses in which they have met all prerequisites. Audit enrollment guidelines are as follows:
A student should indicate during their initial enrollment that they intend to “audit” a course, or a student may change their enrollment to an audit up until the withdrawal deadline for the course.
Standard credit hour fees will be assessed for audited courses. Financial aid cannot be applied to courses being audited. A grade of “AU” will be posted on the official college transcript for each course audited (see Grading System).
Course Withdrawal/Schedule Adjustment
Students may adjust their schedules prior to the first day of the term without penalty. Students who want to adjust their schedule can contact the Office of Student Success Advising or use Self Service in the Student Portal to access online enrollment services.
Students adjusting their schedules or completely withdrawing from all classes during the first two weeks of a sixteen-week class or the first week of a four, five-, six-, or eight-week class will be charged 100% fees for any classes added and will receive a 100% refund of tuition and fees for any dropped courses. Finance and late charges accrued will be reduced. To withdraw from a class, a student must complete and submit an add/drop form in Student Success Advising or use Self Service in the Student Portal to withdrawal.
NO REFUNDS WILL BE MADE AFTER THIS PERIOD EXCEPT AS STIPULATED FOR ENROLLMENT OF TITLE IV RECIPIENTS.
See academic calendar for exact withdraw dates.
All refunds for credit students, including financial aid, will be processed in accordance with preferences selected using with BankMobile. For more information about BankMobile, visit this link https://bankmobiledisbursements.com/refundchoicessso/. Payments made by credit card will be refunded to the credit card.
Students may still withdraw from classes after the add/drop period but will receive no refund and will be billed for any outstanding payment due. Students may withdraw without refund any time prior to the fourth quarter of a semester (through the twelfth week of a sixteen-week semester or the sixth week of an eight-week semester). Officially withdrawing from a course will not negatively affect academic standing with respect to the College’s Academic Retention Policy. However, withdrawals processed after the add/drop period may adversely affect financial aid status.
NO REFUNDS WILL BE AWARDED FOR WITHDRAWALS AFTER THE ADD/DROP PERIOD.
Late Withdrawal
Students may petition to withdraw after the add/drop or withdrawal deadline if an emergency situation exists. An emergency is defined as an extraordinary and unforeseen event (such as an illness requiring hospitalization, work transfer to another state) that occurred after the add/drop or withdrawal deadline and/or prevented the student from withdrawing by the deadline. To be considered for a Late Withdrawal the student must submit a written appeal (forms available in the Office of Records) along with support documentation to the Records and Graduation Office. The appeal can be located on the Records webpage via the Registrar Appeals. The appeal will be reviewed by a committee and the committee’s decision will be final. The appeal must be filed within 90 days of the end of the semester in question.
Student Withdrawal for Military Reasons
Students unable to complete courses due to military leave or deployment must provide documentation of their leave obligation. Students will then be released from their classes in the manner that most effectively accommodates their situation. Options may include total withdrawal or cancellation of semester, a reduction of course load, or change in class schedule. Students who do not make arrangements prior to their leave may request accommodations upon their return. These requests will be reviewed as long as they are made within a reasonable period of time after the students’ return.
Late Enrollment
Any enrollment which occurs after the first class meeting of a semester is considered to be a late enrollment. Late enrollment may be allowed during the first week of a 16-week semester or the first 2 days of an 8-week term. Students who wish to enroll late must contact the course instructor for permission. Enrollment prior to the beginning of classes is essential to afford the student the best chance of success. Students who enroll late are responsible for any coursework missed. It is critical that, prior to the next class meeting, the student contact the instructor to obtain information on the attendance policy and any coursework missed.
www.occc.edu/acs/ • (405) 682-7535
Never Attended - Non-Attendance
Students who do not attend the courses(s) for which they are enrolled will be reported by the individual faculty member as never attended and be subsequently administratively withdrawn from the courses(s).
Faculty members will be asked to submit a report of students who have never attended their class one week after the add and drop period for that term.
Students, regardless of whether or not they have made any payment or been approved for financial aid, will be administratively withdrawn from their courses(s).
Those approved for financial aid will not be awarded that aid if marked as never attended.
Never attended in online classes will be defined as having not engaged in course assignments or discussion and in face-to-face classes as having not had a physical presence in the classroom.
Students will have 120 days from the end of the term to appeal for a late administrative withdrawal and/or a reduction/elimination of charges. The appeal process will be administered on one form and managed by the Director of the Bursar Office and the Registrar or their designees.
Additionally, if a student does not begin attending any of their courses during the add/drop period, their pending financial aid disbursements will be cancelled. Funds disbursed prior to the start of the semester will be returned in full to financial aid programs and the student is responsible for reimbursing Oklahoma City Community College.
In-State Tuition Requirements
An initial determination, based upon information provided on the student’s application for admission, will be made as to whether a student qualifies for Oklahoma resident status. This determination will be based on the policies of the Oklahoma State Regents for Higher Education. Students who wish to petition for a change in their residence classification must submit a Petition for In-State Tuition Classification along with all appropriate support documentation to Records and Graduation Services. The petition is available via the Registrar Appeals on the Records website.
Educational Program Fees
Oklahoma City Community College wants students to be aware of its fees and to recognize that they are similar to fees that are assessed at the majority of colleges and universities in Oklahoma. We encourage students to take full advantage of the variety of services available.
Oklahoma Residents:
Resident Tuition: $100.84 per credit hour
This is the cost of tuition set forth by the Oklahoma State Regents for Higher Education.
Student Activity Fee: $7.15 per credit hour
Student Activity Fees are assessed to students in order to support the mission of Oklahoma City Community College in planned activities designed to provide the student with extracurricular educational, cultural and recreational opportunities. The fee may be used to support campus service facilities such as student unions, health care facilities, recreational facilities and for any lawful purpose to enhance quality of student life including, but not limited to, student scholarships, athletics, intramural sports, travel, entertainment, guest speakers, and student organizations or for any academic purpose or service as designated by the institution.
Facility Use Fee: $14.30 per credit hour
The funds generated by this fee pay the required debt service on capital projects, capital improvement projects and capital renovations. The fee also supports the maintenance and upkeep of the college service facilities and costs of operating such facilities. College service facilities include but are not limited to student unions, health care facilities, recreational facilities, administrative facilities, security facilities, grounds, and parking lots. The fee may be used for any lawful purpose to enhance quality of student life or for any academic purpose or service as designated by Oklahoma City Community College.
Student Technology Fee: $5.00 per credit hour
The purpose of this fee is to ensure a source of dedicated revenue to provide all students access to computers, information processing, and telecommunications technology to enhance their potential for academic success and professional success. Revenue from this fee is expended to establish and maintain campus facilities for student use to include student computers, laboratory hardware and software, supplies, internal and external networks, replacement and updating technology capability.
Assessment Fee: $1.00 per credit hour
The fee supports the requirement by the Oklahoma State Regents for Higher Education to perform entry level and midlevel satisfaction and outcomes assessments for students and the costs of placement tests for entering students. The fee may be used to support service facilities that will enhance the administration of midlevel satisfaction and outcomes assessments for students and other testing and assessment as deemed appropriate by Oklahoma City Community College.
Library Fee: $2.00 per credit hour
This fee is to be used in the library and/or in support of the library to provide for the technology and other resources needed to educate students.
Security Fee: $5.00 per credit hour
The security fee will be used to hire police officers as well as maintain the current security on the OCCC main campus. The fee may also be used for any lawful purpose to enhance quality of student life including, but not limited to, security service facilities and costs of operating such facilities, purchasing security equipment, maintaining or acquiring technology for security purposes, or for any security purpose or service as designated by Oklahoma City Community College.
TOTAL: $135.29 per credit hour
Non-Residents of Oklahoma:
Non-Resident Tuition: $292.54 ($100.84 Resident Tuition + $191.70 Non-Resident Tuition) per credit hour
Student Activity Fee: $7.15 per credit hour
Facility Use Fee: $14.30 per credit hour
Student Technology Fee: $5.00 per credit hour
Assessment Fee: $1.00 per credit hour
Library Fee: $2.00 per credit hour
Security Fee: $5.00 per credit hour
TOTAL: $326.99 per credit hour
Never Attend Fee
$100 per course
This fee will be assessed to students marked as never attend after the drop date. The fee will be $100 per course regardless of the credit hours of that course. Failure to withdraw and being marked as Never Attend will result in a $100.00 Never Attend Fee per course.
Payment Plan Fees
The Payment Plan Enrollment Fee is $25.00 and is subject to a $20.00 late payment fee for any missed installments; however, students that sign up for automatic recurring payments, will have the Payment Plan Enrollment Fee waived.
Fee Due Dates are listed in the Catalog, Schedule, and on the Bursar web page.
Additional Fees and Special Fees
*Note: Any fee changes are pending OSRHE final approval and will be effective with the Fall 2024 semester.
Many services are included in the enrollment fee, the student activity fee and the facility use fee. Exceptions are:
Health Profession Program Fees
Prior Learning Fee: $5.00 per credit hour
This fee covers recording and transcription costs for students who earn prior learning credit through the a vocational school, state licensure, or certification. For more information, please call 405-682-7512.
Applied Music Lessons Fee: $150.00 per credit hour
Private music lessons for credit are designed for degree-seeking students; these degree-seeking students must pay tuition, educational program fees, and this applied music lessons fee.
Child Development Lab Fee: $5.00 per credit hour
The following courses will have an associated Child Development Lab Fee: CD 2153 CD 2333 CD 2353 CD 2363 CD 2913
Digital Cinema Production program Lab Fee: $30.00 per credit hour
The following courses will have an associated Digital Cinema Production program Lab Fee: DCP 1133 DCP 1214 DCP 1713 DCP 2000 DCP 2123 DCP 2214 DCP 2253 DCP 2263 DCP 2273 DCP 2314 DCP 2323 DCP 2423 DCP 2453 DCP 2613 DCP 2623 DCP 2713
International Student Status Maintenance Fee:
Fall/Spring: $30.00 per semester
Summer: $15.00 per semester
This fee will be charged to international students to cover costs of processing immigration documents and monitoring student enrollments in compliance with Citizenship and Immigration Service (CIS) regulations.
New Student Application/Records Processing Fee: $30.00
Non-Credit Music Lessons Fee: $263.00
Non-credit private music lessons are designed for students who are seeking self-enrichment.
On-Campus Exam/Advanced Standing Testing Fee: $5.00 per credit hour
Physical Student ID Card: $10.00
Science Lab Fees:
Science Lab Fee - $10.00 per course
ASTR 1514, BIO 1204, GEOL 1064, GEOL 1114, PHYS 1011, PHYS 1014, PHYS 1114, PHYS 1214, PHYS 2014, PHYS 2114
Science Lab Fee - $20.00 per course
BIO 1011, BIO 2125, BIO 2234, BIO 2404, CHEM 0110, CHEM 0220, CHEM 1131
Science Lab Fee - $30.00 per course
BIO 1114, BIO 1124, BIO 1134, BIO 1314, BIO 1414, BIO 2102, BIO 2114, BIO 2215, BIO 2255, CHEM 2111, CHEM 2121
Selective Admissions Application Fee: $20.00 per program applicant
- Nursing
- Physical Therapist Assistant
- Occupational Therapy Assistant
- Speech-Language Pathology Assistant
- Emergency Medical Services
- Anesthesia Tech Program
Student Liability Insurance Fee: $30.00 per academic year
- Health Professions
- Automotive Program
- Child Development Program
Supplemental Fees
Authorization has been given by the Oklahoma State Regents for Higher Education to charge supplemental fees in addition to the educational program fees for courses in two programs:
Remedial (Zero-Level) Courses: $13.00 per credit hour
The Oklahoma State Regents for Higher Education have endorsed an additional fee per credit hour for the Developmental Educational courses at all Oklahoma colleges and universities.
Fee Payment
Students will be charged tuition and fees for all classes in which they are enrolled as of the fee due date for the semester. They will not be cancelled from current classes for non-payment by the due date, but rather enrolled into a payment plan for any outstanding balance after the first date of the term. Students who choose to pay on a payment plan will be subject to a payment plan enrollment fee and late payment charges.
Fee Due Dates are listed in the Catalog, Schedule, and on the Bursar web page.
Fees Subject to Change
In the event that the Oklahoma State Regents for Higher Education assess a fee change, students will be assessed accordingly.
Audit Course
Students taking credit courses for no grade will pay the same tuition and fees as regular credit students. The tuition portion will be waived for students 65 and older who audit a course.
Non-Credit Offerings
Non-credit courses, workshops and seminars will be priced on the basis of individual program costs.
Additional Resources
International Student Services
International Student Services (ISS) is in charge of international student admissions. ISS offers comprehensive support to international students from first inquiry through graduation and beyond. As the hub for immigration services, ISS provides students with the information necessary to remain in compliance with federal immigration regulations while also ensuring that the College adheres to federal policies related to international students. Through comprehensive student advising, ISS strives to promote academic achievement and personal success for all international students to help them achieve their goals while contributing to the college’s commitment to diversity. For international admissions, please visit: https://www.occc.edu/international/
Recruitment and Admissions
Future students can access information about the college and its programs through the Office of Recruitment and Admissions. Services provided by this office include campus tours, community and high school outreach, information sessions, international services, scholarship programs, and corporate recruiting. To request information contact admissions@occc.edu or to arrange a campus tour, please call (405) 682-7580. Please feel free to visit our website for further information www.occc.edu/admissions/
I. Recent High School Graduates or GED Recipients
Graduates from an Accredited School
Applicants who (a) are graduates of an accredited high school or have achieved a high school equivalency certificate based on the GED, HiSET, or TASC tests (the recipient’s high school class must have graduated), (b) have participated in the American College Testing Program (ACT), the Scholastic Aptitude Testing Program (SAT) or other college placement, and (c) meet high school curricular requirements, are eligible for admission to Oklahoma City Community College.
High school curricular requirements:
4 units English (grammar, composition, literature)
3 units Lab Science (from biology, chemistry or physics, or any lab science certified by the school district)
3 units Mathematics (from algebra, geometry, trigonometry, math analysis, calculus, or advanced placement statistics)
3 units History and Citizenship Skills (including one unit of American History and two additional from economics, geography, government or non-western culture)
2 additional units from subjects previously listed or from computer science, foreign language, or any advanced placement course except applied courses in fine arts
15 Total Required Units
In addition to the above requirements, the following subjects are recommended for college preparation:
2 additional units: Fine Arts-music, art, drama; Speech
1 additional unit: Lab Science (as described above)
1 additional unit: Mathematics (as described above)
4 Total Recommended Units
Recent high school graduates (or GED, HiSET or TASC recipients) who are admitted into an Associate of Arts (AA) or Associate of Science (AS) degree program without having met high school curricular requirements must remediate any basic academic skill deficiencies within their first 24 credit hours of college level work. If deficiencies have not been remediated by that time, all subsequent enrollments will be restricted to deficiency removal courses until the deficiencies are met. In addition, students must remove curricular deficiencies in a discipline area before taking college level work in that discipline. Students may remediate deficiencies through prescribed coursework or testing. Courses used to remediate a deficiency may not be used toward meeting degree requirements. Further information is available in the Office of Student Success Advising.
Graduates from Home Study or Unaccredited High Schools
Applicants who are graduates of an unaccredited or home study high school program and who have participated in the ACT or the SAT are eligible for admission if their high school class has graduated. Students admitted under this category must meet high school curricular requirements as specified above.
II. Adult Students
Applicants who are 21 years of age or older or who are on active military duty may be admitted upon completion of academic skills assessment by the College (high school degree not required).
Applicants who are not yet 21, who did not graduate from high school (their high school class has already graduated), and who may or may not have participated in the ACT, the SAT or the College assessment test, are eligible for admission. Students admitted under this category must meet high school curricular requirements as specified in section I.
III. Transfer Students
Students transferring from another accredited college who are in good standing and have met all curricular requirements are eligible for admission to Oklahoma City Community College. Transfer students who do not meet curricular requirements must make up deficiencies as specified in section I. Information on remediating deficiencies is available in the Office of Student Success Advising.
Students who have been placed on academic probation or suspension by their previous college or who do not meet Oklahoma City Community College retention standards may be admitted on probation. Any transfer probation student with curricular deficiencies must remove the deficiencies within the first 12 hours of enrollment. Official transcripts from all colleges attended must be submitted prior to admission.
Students transferring from an unaccredited college may also be admitted. Such transfer credit may be accepted when appropriate to the student’s degree program and when the appropriate personnel has had an opportunity to validate the courses or programs
Evaluation of Transfer Credit Earned
All coursework previously completed at a regionally accredited institution of higher education will be accepted as transfer credit, although not all credit will necessarily apply toward program requirements. Courses with grades of “D” may not meet degree or course prerequisite requirements.
Credit for courses from institutions not using a traditional semester academic calendar will be converted to semester hour credits. Grade points earned at institutions using any method other than the traditional 4.0 system will be converted to the 4.0 system.
An analysis of transfer credit will be performed for students who are currently enrolled. Students must have official copies of transcripts from all colleges attended on file in the Office of Records and Graduation Services. Once these documents have been submitted, they become a permanent part of the student’s record at Oklahoma City Community College. They will not be returned, reissued, or copied for distribution. Transcripts from other institutions, if needed, must be obtained directly from the institution where they were originally issued.
Graduate level transcripts will not be evaluated automatically. If undergraduate coursework was taken in a graduate program, students can request that their graduate transcript be evaluated for undergraduate coursework.
In some cases, OCCC will evaluate transcripts from unaccredited colleges. Students must contact the Office of Records and Graduation Services to determine whether an unaccredited college transcript can be evaluated.
It is the student’s responsibility to furnish additional information to the College, if needed, to evaluate transfer credit, i.e., course descriptions, catalogs, or syllabi.
IV. International Students
Students who are citizens of countries other than the United States and are in the United States on a student VISA for the purpose of education and who have completed their secondary education or its equivalent, may be eligible for admission to the College. Certain educational, financial, and immigration documents are required, as well as proof of minimum proficiency in English. Students may apply for admission to the fall, spring, and summer semesters. Because of time required for evaluating educational records and processing immigration forms, these documents, along with the application form, must be submitted in enough time to allow for embassy/travel procedures or for proper processing of transfer paperwork. Designated School Officials (DSO) in the Office of Recruitment and Admissions will work with students regarding these timelines. For detailed eligibility and admission information, email international@occc.edu
V. Students for Whom English is a Second Language
Students for whom English is a second language are required to present evidence of proficiency in English in one of the following ways prior to admission to credit classes. This requirement ensures that students have a reasonable chance to succeed based upon their ability to comprehend, read, and write the English language.
Standardized Testing
Proficiency in English may be determined by the student’s score on either the Test of English as a Foreign Language (TOEFL) or International English Language Testing System (IELTS) examination. A minimum score of 500 on the Institutional paperbased TOEFL (offered at Oklahoma City Community College), a minimum score of 173 on the international computer-based TOEFL or a minimum score of 61 on the TOEFL iBT is required for admission. A minimum score of 5.5 on the IELTS is required for admission.
Students whose TOEFL scores are below the minimum required for admission but within a range of 460 to 499 on the Institutional paper-based TOEFL, 140 to 172 on the International computer-based TOEFL, 48 to 60 on the International TOEFL iBT or 5.0 to 5.4 on the IELTS may be eligible for provisional admission.
The ESL Academic Bridge Program is a full-time schedule of advanced-level ESL courses which are designed for college-bound students. The goal of the Bridge Program is to prepare international students for academic success at the college level. Many students take the Bridge Program in order to satisfy OCCC’s admission requirements for non-native English speaking students.
To be eligible for full admission to OCCC, non-native English speaking students must score at least 500 on the Institutional TOEFL test (61 on the International TOEFL test, the TOEFL iBT). Students whose TOEFL scores are too low for full admission need opportunities to improve. To serve these students, OCCC created the Bridge Program.
Intensive English Program (IEP)
Students whose TOEFL or IELTS scores are within the range for provisional admission listed in the Standardized Testing section above, may be admitted if after achieving the score and immediately prior to admission, they successfully complete a minimum of 12 weeks of study at an IEP approved by the State Regents. At least two-thirds of the 12 weeks must be instruction at an advanced level.
High School Performance
Students who have successfully completed the high school core requirements in or graduated from high school where English is the primary teaching language in a country where English is the primary language and demonstrates competency through the Remediation and Removal of High School Curricular Deficiencies Policy may be admitted.
Transfer Students
Students who are non-native speakers of English must meet the same standards as new students or have successfully completed a minimum of 24 college level semester hours with a passing grade at a college or university where English is the primary language and that is recognized by professional organizations in the U.S. involved in admissions and international education.
VI. Concurrently Enrolled High School Students
High school juniors and seniors meeting the requirements listed below may be admitted provisionally. Enrollment requirements for concurrent students differ from enrollment criteria for graduated students and is not based on the standardized composite test scores required for admission. Please contact the Office of Recruitment and Admissions for the current requirements.
Students from Accredited High Schools:
Juniors and Seniors:
ACT/PACT composite score 19
SAT/PSAT composite score 980 or 900 Prior to March 5, 2016
(If a student scores below 19, their Unweighted GPA should be 3.0 or higher for admission. However, admission does not guarantee enrollment/course placement eligibility.)
Home Schooled Students or Students Attending an Unaccredited High School
Juniors and Seniors:
Must have completed enough high school coursework to be equivalent to an individual who is classified as a junior or senior at an accredited high school AND
ACT/PACT composite score 19
SAT/PSAT composite score 980 or 900 Prior to March 5, 2016
Seniors
In accordance with state policy, senior students will have their college tuition waived for up to a total of 18 credit hours of concurrent enrollment. (A student is considered to be a senior during the summer after their junior year.)
Additional requirements for all concurrent students
A concurrently enrolled student may enroll in a combined number of high school and college courses not to exceed a full-time college workload of 19 semester credit-hours per semester. A student may enroll in a maximum of nine semester-credit-hours during a summer semester. Non-academic high school units are excluded from the workload calculation.
Concurrently enrolled high school students enrolled in college courses may continue enrollment in subsequent semesters if they achieve a college grade point average of 2.0 or above on a 4.0 scale.
All concurrently enrolled high school students must submit a High School Concurrent Enrollment Approval Form for each semester of enrollment. The form must contain original signatures from the high school principal or high school counselor, parent or legal guardian, and the student.
Concurrent enrollment students shall be subject to OCCC’s academic calendar.
VII. Non-Degree Seeking Students
Students who wish to enroll in courses without intending to pursue a degree may be admitted provisionally, providing they are in good academic standing, and enroll in up to nine credit hours without submitting all official academic credentials at the time of admission. However, credentials and/or assessment testing may be required prior to actual enrollment in order to establish curricular proficiency or the presence of a course prerequisite. The student will be required to submit all official credentials within the first semester of enrollment.
VIII. Opportunity Admissions
Applicants who have not yet graduated from high school and whose ACT composite score is at the 99 percentile (Oklahoma norms), or whose combined critical reading and mathematical score on the SAT places them at the 99 percentile using national norms, may be eligible for admission. Admissibility is determined by the Director of Recruitment and Admissions, or designee, and is not based solely on test scores.
IX. Submission of Academic Credentials
Recent high school graduates are required to submit official and complete high school transcripts and ACT or SAT scores (if either test has been completed). College transfer students in good academic standing, may submit unofficial transcripts at the time of admission, but will be required to submit all official and complete transcripts within the first semester of enrollment. College transfer students on academic probation or suspension are required to submit official and complete college transcripts during the admission process. Failure to list all previously attended colleges or the submission of false information is grounds for denial of admission or immediate suspension.
All credentials submitted become the property of Oklahoma City Community College and a part of the student’s academic record. They will not be returned or released. Students wishing to obtain such documents must contact the original issuing institution.
X. Evaluation of Academic Preparation
All credentials submitted during the application process will be evaluated during the admission process. Students may be required to take a college assessment test to determine a proficiency level in English, reading, mathematics, and science. This test is not an admissions test but rather a placement instrument used to foster the academic success of students enrolling at Oklahoma City Community College.
XI. Non-Credit Classes
Non-credit classes may be used to explore new fields of study, to increase proficiency in a particular profession, or for personal enrichment. These courses are primarily designed to meet educational needs in the community which are not met by the formal degree and certificate programs. Non-credit classes do not apply toward an associate degree and certificate programs. Students enrolled exclusively in non-credit classes are not required to apply for regular admission to the college.
Special Admission Procedures: Nursing, Occupational Therapy Assistant, Physical Therapist Assistant, Speech-Language Pathology Assistant, Paramedic, Anesthesia Technology, and Respiratory Care Programs
Certain programs are restricted to a limited number of students and have special admission and enrollment procedures. These programs currently include: Nursing, Occupational Therapy Assistant, Physical Therapist Assistant, Speech-Language Pathology Assistant, Paramedic, Anesthesia Technology, and Respiratory Care. Each program has a special application which lists program requirements, selection criteria, and specific application deadlines. Special applications are available for these programs and must be completed and submitted by the deadlines listed on the individual application form. Only completed applications will be accepted. Applications are accepted for fall and spring program entries into the Traditional Nursing Program, for Fall entry into the Nursing Career Ladder Pathway (LPN to RN), and for summer entry into the Baccalaureate to RN Program. Occupational Therapy Assistant and Paramedic program applications are accepted for fall and spring semesters. The Physical Therapist Assistant program accepts applications for the fall semester only. Respiratory Care applications will be available at francistuttle.edu
Background Checks: Due to clinical agency requirements, the Division of Health Professions requires an extensive nationwide Background Report which includes, but is not limited to, Oklahoma State Bureau of Investigation (OSBI) background searches for sex offender, violent offender, and criminal history.
Classes will be selected from eligible applicants and ranked according to program preference points and GPA according to program requirements. See specific applications for detailed information. Remaining applicants will be placed on an alternate list.
Special admission procedures exist regarding advanced placement, admission of licensed LPN applicants for the nursing program, transfer of credit from other schools and re-enrollment for students previously admitted into the program. Specific information regarding the procedures and eligibility for licensing can be found in the “Curriculum” section of this catalog. Application forms are available at www.occc.edu/admissions/health
Refunds for Credit Courses
Students will not be dropped from current classes for non-payment of current tuition/fees.
Students who withdraw from classes during the official refund period will be refunded for tuition/fees they may have paid. All refunds for credit students, including financial aid, will be processed in accordance with preferences selected with BankMobile. For more information about BankMobile, visit this link https://bankmobiledisbursements.com/refundchoicessso/. Payments made by credit card will be refunded to the credit card.
Refunds for Schedule Changes or Complete Withdrawals
If you choose to make changes to your schedule or completely withdraw from all your classes during the first 10-days of a 16-week class, OR the first 5-days of a four, six or eight-week class, you will not be charged for your changes and will receive a refund of tuition/fees. See the academic calendar for exact withdrawal dates. No refunds will be made after this period.
All refunds for credit students, including financial aid, will be processed in accordance with preferences selected with BankMobile. Payments made by credit card will be refunded to the credit card.
Financial Aid Applicants
Students who apply for Federal Student Aid, and are awarded by the published tuition/fee due date and who maintain financial aid eligibility will have their tuition, fees and any school bookstore charges deducted from their financial aid.
Students who are not awarded by the published fee due date and have not paid their tuition will automatically be billed on a monthly basis, and incur finance and late charges consistent with College policy. When federal aid is awarded and applied to the student account, finance and late charges will be reduced as appropriate and any remaining balance due will be paid by the financial aid funds credited to the student’s account. Any excess financial aid funds will be refunded to the student.
Credit balance refunds will be processed in accordance with preferences selected with BankMobile. Payments made by credit card will be refunded to the credit card. Balances due after financial assistance is applied are the responsibility of the student.
Students who are awarded state, College and/or federal aid insufficient to cover their charges in full are responsible for the remaining balance due after their awards are credited to their account. They will be billed monthly and incur finance and late charges calculated on the remaining balance.
Non-Credit Recreation and Fitness Classes
Full refunds will be granted to non-credit Recreation and Fitness students who officially withdraw prior to the first class meeting. No refunds will be provided once the class has begun, unless the class is canceled. To officially withdraw, a non-credit student must contact the Office of Recreation and Fitness at (405) 682-7860, or they will be billed for the class.
Testing and Assessment
Test Center
The Test Center provides course-related, standardized and assessment testing in a secure and comfortable environment. The Test Center hours of operation offer students convenience and flexibility. For more information, contact Testing and Assessment Services at (405) 682-7531 or go to occc.edu/testing
Testing and Assessment Services
The Office of Testing and Assessment Services administers tests including, but not limited to, the following: PEARSON VUE Certification Exams, National and Residual ACT Exam, Test of English as a Foreign Language (TOEFL), Test of Essential Academic Skills (TEAS). Testing and Assessment also provides High School Equivalency testing in both GED and HiSET.
ACT Testing
Oklahoma City Community College is an ACT Assessment Test Center and administers both the National and Residual ACT on a regularly scheduled basis. Residual testing is available to students planning to enroll at Oklahoma City Community College. Residual ACT results are available the same day. Students considering other colleges must test on a national test date or residually at the school they plan to attend. Residual test scores cannot be transferred from one college to another. National testing information is available at actstudent.org Information about residual test schedules is available in the Testing and Assessment Services office. For more information call Testing and Assessment Services (405) 682-7531 or go to occc.edu/testing
High School Equivalency Classes and Testing
Oklahoma City Community College offers Adult Basic Education (ABE)/High School Equivalency Exams (HSE). Individuals interested in taking classes to prepare for an HSE test should contact the Office of Community Outreach and Education at 682-7873 for enrollment information. Individuals who are ready to take an HSE test should go to occc.edu/testing for information on testing dates and to complete registration and payment. A government-issued photo ID is required to test.
Test of English as a Foreign Language (TOEFL)
The Test of English as a Foreign Language (TOEFL) is an examination designed to assess how well students for whom English is a second language read, write, and understand English. This test may be used to determine admission status to a college. The TOEFL is available under two separate programs: the International Testing Program and the Institutional Testing Program. Oklahoma City Community College offers only the Institutional Test, which is designed for students seeking admission to this College. The scores cannot be transferred to another college. If students are unsure about their college plans or would like scores sent to another college, they should take the International Testing Program. Registration information for the International tests is available at ets.org/toefl For registration and fee information for the Institutional TOEFL and a list of current test dates, contact Testing and Assessment Services at (405) 682-7531 or go to occc.edu/testing/toefl
Our Pledge to Students and Families
Oklahoma City Community College pledges to assist students and families who may need help in meeting the cost of attending college. Federal formulas for determining a family’s ability to finance college expenses are applied to a wide range of factors, focusing primarily on the income and assets of the student’s family, family size, and number of individuals attending college when a family files the Free Application for Federal Student Aid (FAFSA).
Mission
Our mission is to provide financial assistance for students, enabling access to higher education and supporting degree completion.
How Financial Aid is Awarded
Financial Aid is awarded based on Federal and State eligibility regulations and available award funds. The College and the OCCC Foundation also awards Scholarships and Scholarship Tuition Waivers, based on financial need and or merit. Most award programs require students to file the FAFSA (Free Application for Federal Student Aid) annually to establish an Expected Family Contribution (EFC).
Initial award packaging for student financial aid is based on full-time enrollment costs and is adjusted when final enrollment statuses determined for each semester at the close of the add/drop period.
FSEOG and need-based tuition waivers are awarded to applicants who have the lowest EFC.
Federal Work Study funds are awarded based on unmet need. Students are encouraged to fund part of their education through work earnings to avoid excessive loan debt.
Subsidized loans are awarded up to the eligible annual, aggregate loan limits, based on Cost of Attendance, EFC, and dependency status.
Unsubsidized loans are awarded based on unmet costs within the annual, aggregate limits.
The Financial Aid Office monitors students’ cumulative student loan debt. Excessive loan debt may result in reduced or no loans. Cumulative loan debt includes debt incurred at all schools. Decisions are made on a case-by-case basis.
The amount a student borrows along with any other estimated or actual financial awards may not exceed Cost of Attendance.
Award packages are adjusted throughout the year to prevent over awards of federal funds.
Award notifications are emailed to students. Students view their financial aid through their OCCC Portal Student Self-Service.
Basic Eligibility
Eligibility for Federal Student Aid is determined by the household size, income, assets and other information reported in the FAFSA (Free Application for Federal Student Aid). The FAFSA process calculates the Expected Family Contribution (EFC), which is a measure of a student’s ability to pay for college. Other eligibility criteria include U.S. citizenship or eligible non-citizen, completion of a high school diploma, or GED, or state authorized high school equivalent certificate, admitted to OCCC to pursue an eligible program of study, enrollment status, and academic progress.
Eligible programs at Oklahoma City Community College include associate degrees and one-year certificate programs (30 credit hours). Certificate programs of at least 16 credit hours may also be eligible if all courses apply to the same OCCC associate degree program.
An official College Study Abroad Program is eligible for Federal Student Aid, if the courses are also part of the OCCC degree plan for which the student is pursuing. Students seeking financial aid for a Study Abroad semester should contact a Financial Aid Advisor in advance to determine eligibility.
Students applying for and receiving financial aid must be making satisfactory academic progress based on federal student aid regulations. All academic history at Oklahoma City Community College and other post-secondary programs will be evaluated in determining satisfactory academic progress. Students must submit to OCCC Records Office official academic transcripts from all schools attended.
Verification
Federal Student Aid selects a percentage of FAFSAs for Verification. The Financial Aid Office notifies all selected students by email, requesting the required documents. Students should submit documents as soon as possible to avoid delays in processing their financial aid. Required documents are listed on the student’s OCCC student portal.
Documents that may be required:
- Federal Tax Return *Transcript or signed Federal Tax Return with applicable Schedules 1, 2, and 3.
- Non-Tax Filers - *IRS Verification of Non-Filing Letter
- Non-Tax Filers *IRS Wage & Income Transcript
- *Tax Transcripts and Letters can be ordered online at https://:irs.gov
- Verification Forms (Dependent or Independent)
- Proof of High school completion or the equivalent
- Proof of Identity- You must appear in-person to the Financial Aid Office and present a valid government issued photo ID, such as a driver license, state issued photo ID or passport.
- Certifying Statement of Educational Purpose indicating that the 2020-2021 Federal Student Financial Aid received will only be used to pay the cost of attending OCCC. Students who are unable to appear in-person must provide a copy of a valid government issued ID with a notarized statement of educational purpose.
- If a student or parent has been granted an IRS filing extension, submit copies of IRS form 4868, W-2 and/or 1099 forms and a signed statement of Adjusted Gross Income (AGI).
Verification Exclusions
FAFSA applicants who are selected for verification may be exempt from this requirement if certain documented circumstances exist, such as:
- Applicant only eligible for unsubsidized loans
- Parents unavailable or deceased
- Spouse unavailable or deceased
- Selected after student is no longer enrolled and all funds are disbursed
Students who meet one of these criteria must contact the Financial Aid Office and document their circumstance. Due to the availability and use of electronic processes, the Financial Aid Office seldom considers cases of parent or spouse unavailability.
What happens next?
Award notifications are sent to students’ OCCC email. Students review their financial aid awards on MyOCCC Portal Self-Service for Students: http://www.occc.edu/links/index.html
The Financial Aid Office does not award or disburse Federal or State Student Aid funds until Verification is complete.
Federal Pell and Federal Direct Loan Disbursements
All financial aid sources (grants, scholarships, loans) disburse at various times throughout the semester as funds are received. Students are notified by email when funds disburse. Payment of current semester tuition/fee/book charges are paid by the first financial aid funds applied to your student account. For details, review your account activity. For Disbursement/Refund Dates visit: http://www.occc.edu/financialaid/dates.html Dates are subject to change.
Important Disbursement Information
Federal grant and loan funds are awarded to a student under the assumption that the student will attend school for the entire award period. Class attendance is a requirement for Federal Student Aid eligibility. Students must attend and participate in class through the 10th week of 16-week courses or the 5th week for 8-week courses to earn all of their financial aid funds. Students should contact financialaidoffice@occc.edu or their Student Success Advisor before totally withdrawing from all courses in one term. Disbursement dates are posted at: https://www.occc.edu/financialaid/dates/
Refunds
OCCC issues refunds from excess loan/grant/ scholarship funds through a partnership with BankMobile Disbursements. If you are entitled to a refund, BankMobile will send an email notifying you when it has processed. Refunds process in accordance with your selected refund preference. If you have not selected a refund preference, log in to MyOCCC Portal click menu in upper left corner; MyMoney - Refund Preference. Contact bursar@occc.edu for assistance. For more information about BankMobile, visit https://bankmobiledisbursements.com/refundchoicessso/
Pell Grant Disbursements
Pell awards are assessed based on a student’s enrollment at the close of the semester add/drop period. Students awarded prior to this date will be on the first scheduled Pell disbursement. After this date, expect a one-week processing time after being awarded for being on the next Pell disbursement.
Loans Disbursement
Students who have completed Entrance Counseling and Loan Agreement (MPN), are enrolled in at least 6-credit hours, and have accepted their loan by the week prior to disbursement can expect to be on the first scheduled loan disbursement. After this date, expect a one-week processing time after loan acceptance to be on the next scheduled loan disbursement.
First-Time Student-Borrowers - in the first year of their degree program, initial loan disbursements are scheduled at least 30- days after the beginning of the loan period.
One-Term Loans - students receiving a one-term loan for the current semester will receive loans in two disbursements. The second disbursement will be on or after the semester midpoint.
Pell Bookstore Charges
Bookstore charges begin one week prior to the semester begin date and continue through the first week of courses. Eligible students enrolled and awarded for the semester with excess Federal Pell Grant funds after all tuition and fee charges are paid may go directly to OCCC Bookstore with their OCCC Student ID to charge required books and supplies.
Student Loan Bookstore Charges
Eligible students with excess loan funds after tuition/fee charges, who are not scheduled to receive their loan disbursement, may request a loan bookstore voucher from the financial aid office to charge against their loan. An OCCC Student ID is required to charge at the OCCC Bookstore.
Satisfactory Academic Progress Standards (SAP)
Each student receiving Federal Student Aid must maintain Satisfactory Academic Progress (SAP). The Financial Aid Office is required to review all college level credit hours that apply to any OCCC degree or certificate program when evaluating progress. SAP standards evaluated are cumulative and measure qualitative, quantitative and maximum attempted hours. SAP is evaluated at the close of each semester. Notifications are sent to all evaluated students.
Qualitative Evaluation - GPA:
Qualitative Satisfactory Academic Progress (SAP) is assessed by the Registrar’s Office, based on criteria established by the Oklahoma State Regents for Higher Education (OSRHE). GPA requirements:
- 1-29 credit hours, cumulative GPA 1.7
- 30 or more credit hours, cumulative GPA 2.0.
Quantitative Evaluation - Completion Rate
Cumulative Completion Pace requires a minimum of 67% and is measured by the credit hours successfully completed divided by the credit hours attempted. Example: 9 completed hours/12 attempted hours = 75% Completion Pace.
Transfer credit hours that apply to any OCCC degree or certificate will be included in the evaluation. Grades counted for successful completion are; A,B,C,D,P,S and CIP. Unsuccessful grades of F,AW,W,I,NP and U are included in the hours attempted. Grades of I, once completed will be re-evaluated.
Quantitative Evaluation - Maximum Credit Hours
The maximum number of credit hours allowable for a student receiving Federal Student Aid to complete a degree or certificates 150 percent of the credit hours normally required to complete a degree or certificate program. Example: 60 hours * 1.5% = 90 hours max. Transfer credits that apply to any OCCC degree are counted.
All students who have completed degree requirements, graduated with an associate degree or transfer into OCCC with credit hours near the required hours to complete an associate’s degree must appeal to be considered for continued eligibility.
Warning
Students who fail to meet SAP are placed on Warning status for their next semester of enrollment. Students on Warning status are eligible to receive Federal Student Aid for one semester of Warning status.
Suspension
After one semester of Warning, status students who fail to meet SAP standards for Completion Pace and/or GPA will be placed on Suspension status. Students on suspension status are not eligible to receive financial aid.
Regaining Eligibility
Students placed on financial aid suspension may regain eligibility by taking at least six (6) credit hours per semester without Federal Student Aid until they meet all SAP standards. They may then submit an online Financial Aid Suspension Appeal explaining they have now met all SAP standards.
Students who have appealable circumstances may submit an online Financial Aid Suspension Appeal explaining the circumstance and the changes that have occurred that will allow successful completion of future coursework.
All students who have completed degree requirements, or graduated with an associate degree or higher, must submit a Continuing Eligibility (CE) appeal to establish their academic plan and credit hours requirements for any additional degree.
Students appealing must be accepted into the program for which they are appealing to be considered for continued eligibility.
Appealable Circumstances
Circumstances that could impact a student’s opportunity to meet SAP standards include, but are not limited to: Death of an immediate family member, student illness or an accident in which the student was involved and unable to attend classes, divorce, natural disaster directly impacting student, medical circumstances of an immediate family member requiring the student’s care for an extended period. Students may be required to provide supporting documentation.
Probation
Students with approved appeals are placed on Probation for the next semester of enrollment. Students on Probation must meet all SAP standards each semester to remain on schedule to complete their degree plan. At the close of the Probation semester students who fail to meet SAP standards are again placed on financial aid suspension. Students on Probation status are eligible to receive financial aid.
Financial Aid Success Plans
Financial Aid Success Plans are required for students on probation who require more than one semester to meet SAP standards. Plans are designed to help move a student toward SAP in a specified timeframe and may include referral to support services, a reduced course load, and adjustments to financial assistance. Students who fail to meet SAP standards or to complete the Financial Aid Success Plan are again placed on financial aid suspension. Students on probation with success plans are eligible to receive financial aid.
Repeated Courses
Students may repeat a course as needed to replace a failing grade if the course is needed to complete degree requirements at OCCC. A passed course may be repeated once and counted for enrollment if a higher grade is required for degree completion. For Federal Student Aid purposes, a grade “D” or higher is considered passing.
Audited Courses
Audited courses are not eligible for Federal Student Aid. If a course is changed from Credit to Audit, a student will have to repay any Financial Aid that included the Audit course credit hours.
Consortium Agreements
Students taking courses under a Consortium Agreement must submit their grades at the end of each semester for use in evaluating SAP. Any future financial aid awards will be canceled for failure to submit grades.
Transfer Students
Students who have attended other colleges and universities are required to submit official academic transcripts to the OCCC Records Office. The Financial Aid Office must consider all college level credit hours that apply to any OCCC degree or certificate program when evaluating progress. Students who have earned an associate’s degree or higher must complete a Continued Eligibility appeal to establish their academic plan and the credit hours required for degree completion.
Remedial Non-Credit Coursework
Students may attempt up to 30 credit hours of developmental coursework and receive Federal Student Aid toward enrollment that is based on assessment testing and academic advisement. Students who are in an eligible degree program and taking exclusively developmental coursework must earn a passing grade in each course to be considered to have met qualitative SAP criteria. Students taking a combination of regular coursework and developmental must meet SAP requirements and earn passing grades in all developmental courses to meet qualitative criteria.
English as a Second Language (ESLP Coursework
ESL courses are not eligible for Federal Student Aid. Students who take IEP courses as a means to document proficiency in English enabling them to begin college level credit courses will not be eligible for Federal Student Aid and these courses will not be counted in SAP evaluation or toward the 30-credit hour limit on Developmental coursework.
Students for whom English is a second language are required to document proficiency in English prior to admission for credit classes. Students may demonstrate or document proficiency through: Standardized Testing; High School performance; or transfer students must have successfully completed 24 college level credit hours where English was the primary language.
Scholarships
Oklahoma City Community College’s Scholarship Programs are funded through private donors, state agencies, endowments, foundations, etc. Students may qualify by demonstrating scholastic ability, leadership, academic promise and/or economic need. For more information, visit: www.occc.edu/scholarships/index.html
Freshmen Scholarships
Academic Scholars Program, Freshmen Tuition Waiver and OKCGo Scholarship Tuition Waiver are available for recent high school graduates. Eligibility requirements for each scholarship can be viewed at http://www.occc.edu/scholarships/index.html
For more information contact our Coordinator of Scholarships and Waivers at 405-682-7709 or Financialaidoffice@occc.edu
Current OCCC Student Scholarships
OCCC Foundation offers many scholarships for current OCCC students. Complete the general application to determine the scholarships available for you at: http://www.occc.edu/scholarships/index.html
For more information, contact our Coordinator of Scholarships and Waivers at 405-682-7709 or financialaidoffice@occc.edu
External Scholarships
For scholarships offered from organizations and tribal agencies outside of OCCC, visit the External Scholarship Opportunities at http://www.occc.edu/scholarships/index.html
Contact the external organization or agency with any questions. OCCC Bursar Office’s Coordinator of Scholarships manages the receipt and disbursement of external scholarship funds. For questions about your external scholarship funds contact bursar@occc.edu
Concurrent Enrollment Scholarships
High school seniors and juniors who meet institutional requirements for concurrent enrollment are eligible for up to 18 credit hours tuition waiver scholarship their senior and/or junior year. Tuition will be waived at the close of the term drop date. For more information, contact the Office of Recruitment and Admissions, (405) 682-6222 or visit https://www.occc.edu/admissions/ConcurrentEnrollment.html.
Scholars for Excellence in Child Care
Through the Oklahoma State Regents for Higher Education, Oklahoma Department of Human Services Child Care Services, scholarships are awarded to eligible childcare professionals to complete coursework in the area of child development. These scholarships enable child care providers in Oklahoma to improve their skills through education, receive an educational stipend and continue the availability of quality child care in local communities. To learn more visit www.occc.edu/scholars/
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